A department-by-department plan for PowerXpress: what each AI agent does, the tools it uses, which are free and which are paid, what it costs to run, and where a person still signs off.
Costs are indicative GBP estimates. Prices change, so check each supplier before you buy. Time and revenue figures are targets, not promises.
PowerXpress is unusual: the hard part is already built. The gap is not software, it is the glue between the apps and a stream of leads big enough to feed them.
For standard orders this is realistic: find, qualify, contact, nurture, quote, negotiate inside a fence, take payment and create the order, all without a person. The fence is set in software, not in the AI's judgement: price floors, discount ceilings, spend caps and a kill switch. Anything outside the fence, such as a big commercial job, a non-standard system, credit terms or a refund, is prepared by the agent and closed by a person. That is where the largest deals are won anyway.
Every agent is a Claude-powered worker that uses your existing apps as tools through one shared layer (the PowerXpress Brain). It reads data, drafts or acts, and writes everything to an audit log.
Shows a recommendation. A person does the work. Used for new, risky tasks.
Prepares the email, quote or order. A person clicks approve.
Sends and updates on its own inside server-side limits. Exceptions go to a person.
Fully automatic, with random sampling and a weekly scorecard.
Lead Hub, Quote Desk, Marketing Hub, Magento, Stripe, Pipedrive, CloudTalk, Gmail, Brevo and WhatsApp, each through a narrow, permissioned API.
Price floors, discount bands, send limits and budgets are enforced by the server. An agent cannot talk its way past them.
Audit log, approval queue, agent scorecards and a kill switch in the Digital Sales Hub.
Nine stages from a stranger to a repeat customer. Tap a stage to see what the agent does, the tools, and where a person steps in.
A standard system inside the price book, under a set order value, with a verified address and no special requests goes from first contact to paid order with no person involved. Anything above the threshold or off-book is prepared by the agents and closed by a person within the hour. The threshold is a decision for you (suggested starting point: £5,000 for homeowners, £10,000 for trade).
Agencies and marketers do their best work when they get the right facts at the right time. Eight automatic feeds, plus one pack every Monday, so nobody has to ask or dig.
Today ad platforms only see clicks. The agent sends them what really happened: lead created, quote sent, order paid, with staff orders removed. Google and Meta then optimise towards paying customers, and the agency sees true cost per sale.
Each job reads: when it starts, what the agent does, which tools it uses, and the autonomy level. Open a department to see its jobs.
Many of the building blocks are things you already pay for or can use free. Only a handful of new subscriptions are needed.
| Tool | What it does for the agents | Status | £ / month |
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"Already have" means you pay for it today, so it is not added to the plan. Pay-as-you-go items depend on volume. Ad spend is separate and not included anywhere on this page.
Three tiers. Lean proves the model with the fewest new tools. Recommended is the full plan. Scale adds more volume and tooling for the group.
| Item | £ |
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| Item | £ / month |
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Updated from the earlier growth plan: the monthly list now includes lead intelligence, SEO tooling, scraping and call transcription. Existing subscriptions (Pipedrive, CloudTalk, Google Workspace, Magento hosting) and Stripe card fees are already paid and are not counted. All figures are estimates to firm up with quotes.
Instead of a promise, a calculator. Move the sliders to see how much extra monthly sales the plan has to produce to cover its running cost and pay back the build.
Hours are valued at £22 an hour. They only count as money if the time is redeployed or a hire is avoided.